A desk sharing tool can help companies to make workplace management more efficient and transparent. But before that happens, suitable software must first be found. But how can you implement it correctly? What should be considered before and after the integration of such a tool? Find out more here!
Key facts
- Before implementing a desk sharing tool, companies should check their own requirements for it.
- The search focuses primarily on job booking, improving team collaboration and space optimization.
- The technical integration of a desk sharing tool is also important. This is because the software must be compatible with the existing system landscape.
- An accompanying change management process is also part of the integration of software. Employees should be involved and trained.
Before integration: Requirements for a desk sharing tool
First of all, companies should consider the requirements of Workstation booking software should fulfill. This could include, for example, the ability to book jobs online, see vacant seats or receive notifications.
When the requirements are clear, you can start looking for a suitable solution. There are various options for this: Existing software can be adapted to the needs of the company, or an individual solution can be developed.
Search for suitable software
The implementation of a Desk sharing software may seem complex at first, but with the right steps and good planning, the implementation can be carried out successfully. There are various options that you should consider.
market research
Before you start looking for suitable software, you should get an overview of the various solutions on the market. For example, you can draw on test reports, customer reviews or product comparisons.
requisitions
During the search, you should make sure that the software you find meets all requirements that you have defined in advance. This could include, for example, the ability to book jobs online, see vacant seats or receive notifications.
expenses
Another important criterion when looking for suitable software is the price. You should make sure that you find a solution that is within the company's budget. When budgeting, it should always be planned that such software will Reduce office costs Can.
support
It is also a good idea to select software that provides good support from the manufacturer. This could include training materials, technical support, or regular updates.
flexibility
Flexible software that can be adapted to the changing requirements of the company is an advantage.
The search for suitable booking software can take time and effort, but with thorough research and a clear definition of requirements, you can find a solution that meets the company's needs. It is important that the software both meets the requirements and fits within the budget and offers the support of the manufacturer. Software flexibility is an additional plus.
Technical integration of a desk sharing tool
Technical integration is an important phase in implementing booking software. This involves integrating the software into the company's existing IT infrastructure.
- Check compatibility: The first step should be to check whether the software you have chosen is compatible with the company's existing systems. This may relate, for example, to compatibility with operating systems, databases, or other applications.
- Set up the interfaces: If the software is compatible, the interfaces can be set up. This involves configuring the software so that it can communicate with other systems in the company.
- Data migration: If necessary, data must also be migrated from existing systems to the new software. This may include, for example, the transfer of user data or booking data.
- Define access rights: Now you can start setting up the software. This involves configuring the software to meet the company's requirements.
- Test the integration: After the integration is complete, the functionality of the software should be thoroughly tested. This should ensure that all functions work properly and that there are no conflicts with other systems.
- Go live: As soon as the tests are successfully completed, the software can be put into operation. It is recommended that you start a trial period before making the software available to all users.
After implementation: Start the change management process
Once the technical setup has been completed, the change management process in the company now begins. This can be shaped in very different ways. It is important to actively communicate the changes within the company. What are the goals hybrid work? Why is the model being introduced? What does this mean for everyday working life?
Companies must formulate goals and strategies clearly and concisely. Open, transparent communication is the key to success here. To ensure that employees also get along well with the desk sharing tool in their day-to-day work, they should also trainings are offered. Training videos or step-by-step guides on the intranet can be a suitable tool, for example.
Finally, you should regularly check how the software works and make adjustments if necessary.
Implement Seatti quickly & easily as a desk sharing tool
In order to introduce hybrid work quickly and intuitively, the implementation of a desk sharing tool should be technically uncomplicated. That is why Seatti is completely included in the Microsoft 365 ecosystem integrable.
In this way, existing user groups and rights can be quickly adopted. This makes technical integration particularly easy. But Seatti is also particularly intuitive for employees. Because our tool has been designed in such a way that users can find their way around their familiar environment and therefore do not need any further training.
