In times of increasing flexibility and mobility on the job market, the “Flex Desk” concept is also becoming increasingly important. But what does this term actually mean and what advantages does a flex desk concept offer for your company?
Key facts
- Flex desks mean that your employees no longer have a fixed workplace, but that a desk is available to several colleagues.
- For your company, this means that they can save significantly on space or can hire more employees while maintaining the same space.
- For employees, the model enables an improved work-life balance by switching between home office and office.
- Flex desk software helps to better organize & manage offices and to promote collaboration within your company.
What is behind the Flex Desk concept Flex Desk?
The concept of Flex Desk is often used as a synonym for hybrid work used. Both terms describe that your employees are no longer tied to a personal desk, but that a workplace is used by several colleagues.
Depending on the needs and workload of the office, your employees can settle down at any workplace. In addition, a Flex Desk Policy is often introduced, which obliges employees to spend a certain percentage of their working time in the office.
Compulsive attempts, your employees back to the office However, getting them is usually not a good way and contradicts the flexible approach of the Flex Desk concept.
Benefits of Flex Desks
The Flex Desk model has several advantages over the old, conservative model of office work. Because not only your employees, but also you as a company benefit from hybrid working model. Benefits include:
- Flexibility: The ability to work at different workplaces enables greater flexibility and independence from specific jobs. This not only promotes creativity, but also increases employee satisfaction and Work-life balance.
- Cost savings: For you as a company, the introduction of Flex Desks can save money, as fewer fixed workstations need to be set up. This not only saves space, but also fixed costs for the purchase and pending costs of maintaining workplaces. In addition, you can also use your Reduce office costs.
- efficiency: With the Flex Desk concept, you can use your office resources much more efficiently. For example, after you have determined the utilization of your office space using a Flex Desk app, you can use resources more efficiently by booking resources via the tool.
- Sustainability: Using Flex Desks can also have a positive effect on Corporate sustainability because fewer workplaces are set up and therefore fewer resources are consumed. In addition, the switching model between home office and office means that there is no need to travel on many working days. This also reduces CO2 emissions per capita.
How can Flex Desks be implemented in a company?
The introduction of a Flex Desk concept can be a big challenge for you as a company at first. To ensure a smooth transition, you should take the following steps:
Analysis of job needs
As a company, you should analyze the workplace requirements of your employees and determine how many Flex Desks workstations are needed — and that without looking like control. You should also consider whether certain work areas or departments have a higher demand for jobs than others. If employee behavior is correctly understood, it is easy Area optimization operate.
communications
Successful implementation requires open and transparent communication with employees. The benefits and challenges should be clearly communicated to minimize concerns or concerns among your employees.
trainings
Your workforce should be trained on how to use Flex Desks effectively. In addition to health, this includes trainings also workshops on the topic hybrid teamwork or hybrid meetings. Because the new way of working also means structural change in the company. If employees are prepared, change is much easier.
technology
You should ensure that your IT infrastructure meets the requirements of flex desks. Your employees should have access to shared files and programs regardless of where they work. Also the technical implementation of a Desk sharing software or Flex Desk app should work for all employees.
feedback
Collect feedback from your employees regularly and evaluate it to ensure that the Flex Desk concept meets the needs of your workforce and can be continuously improved.
Introduce Flex Desks quickly & easily with Seatti's booking software
For Flex Desks to be successfully introduced, a clear organizational structure is required. A proper technical set-up can help enormously here. Workstation booking software such as Seatti sets framework conditions for managing office space.
Thanks to the particularly easy integration into Microsoft 365 With the SSO login, you can take over previous user groups, teams and rights with one mouse click. In this way, you organize everything in Microsoft teams and employees don't have to use an additional tool and you don't need to organize training. This is how it works Workplace booking in the blink of an eye!
And whether Flex Desk works for your company is shown by our integrated data analysis. Using anonymized booking data, you can see the capacity and utilization of your office space in a dashboard. Based on this, you can see whether Flex Desk really works for you.
