A workplace booking system is a type of software that enables employees to book and manage workstations and rooms in a company. This software is particularly useful for companies with many employees and limited space available. But what characterizes a good tool?
The most important things in brief
- A workplace booking system enables employees to book and manage workplaces & rooms in the office.
- This software usually works via an online portal or a mobile app and shows available workplaces and spaces in a calendar view.
- It offers many benefits such as time savings, increased efficiency, overview, flexibility and organization.
How does a workplace booking system work?
A workplace booking system, also Workstation booking software , usually works via an online portal or a mobile app. Employees can log in and book workplaces or premises by selecting the desired period and location. A calendar view is usually displayed, which shows the available workplaces and spaces.
What are the advantages of workplace booking software?
Integrating a booking system for workplaces has many benefits, including:
Saving time
An important advantage of a software solution is time savings. Employees no longer have to manually search for available jobs, but can simply do so via the online portal or mobile app. This not only saves time, but also avoids misunderstandings and discrepancies that can arise as a result of manual planning.
Increasing efficiency
another Advantage of workplace booking systems is the increase in efficiency. Since the software ensures that only one person can book a specific workplace or room at a specific time, there are no more double bookings. This reduces waste and ensures that the company's resources are better used.
Overview
In the interface of most booking systems, employees have a clear overview of the availability of workplaces & meeting rooms. This makes planning easier and coordinates Meetings, the use of workstations and ensures that all employees have a desk available during the day. This is particularly essential for companies with many employees.
Flexibility
For employees in particular, there is hybrid work The focus is on flexibility as an enormous advantage. A workplace booking system should also support this newfound freedom. With most software solutions, employees can book workstations from anywhere and at any time, which enables them to do their work regardless of their location or time.
Organization
Good booking software has a calendar view that shows the availability of workplaces and rooms. There should also be an option to manage or cancel bookings. Notifications about upcoming bookings and reminders of upcoming meetings are also an advantage for analyzing office capacity from a company perspective and Area optimization to operate. This is how you can actively Reduce office costs.
What functions should a good workplace booking system have?
A good booking system should have a variety of features to make workplace management and booking as easy and efficient as possible. Some important features that such software should have include:
Calendar view
A calendar view is one of the most important functions of a workplace booking system. It enables employees to quickly and easily check the availability of workplaces and premises and to make bookings. A calendar view should be clear and user-friendly to make it easier to plan and book meetings and workspaces.
Manage bookings
Another important function of a workplace booking system is the ability to manage and cancel bookings. This allows employees to adjust or cancel their bookings at any time should their plans change. Such a function helps to avoid double bookings and to optimize the availability of workplaces and spaces.
Site overview
To ensure that social interaction in the company does not come to a standstill, suitable software should also focus on communication within the team. This is because many employees come to the office to meet other colleagues. A location overview of who is in the office and when can promote team collaboration and the corporate culture improve.
Notifications
Notifications and check-in functions are other important functions of a workplace booking system. They remind employees of upcoming bookings and upcoming meetings. This helps to ensure that all parties involved are informed in good time about the planned activities.
Integration
Die integration A good workplace booking system should also offer the option of integrating it with other tools such as email and calendar systems. This makes it easier to communicate and plan meetings and workplace usage and ensures that everyone involved is on the same page.
Quick & easy to integrate: Seatti as a workplace booking system in MS teams
With our workplace booking system, hybrid work can be implemented in just a few steps. With technical integration into the Microsoft 365 ecosystem Can the entire office be removed from desks parking spaces and meeting rooms Make it bookable.
This provides employees with the necessary security to get the right equipment for the office day every day. And so that social life in your company doesn't come to a standstill, employees can use our location map to make appointments and spend the day.
Companies can also use our Dashboard analysis Evaluate office utilization using anonymized booking data and make data-driven decisions about the future design and investment of office space.
