Increasing productivity in the office is often easier said than done. Because daily routines, minor interruptions and sometimes the general office atmosphere can be real productivity killers. If you're wondering how to increase productivity in the office, you've come to the right place. In this article, you'll learn how you can achieve more productivity in the office, which methods help you measure productivity in the office, and which simple tricks can help you quickly become more efficient.
Key facts
- Despite studies to the contrary, there is a concern that employees working from home are less productive than team members who work in the office.
- The management of many companies in particular feels that there is a loss of control due to a lack of transparency of work locations.
- In order to eliminate these cultural differences, it is important to set clear expectations for a hybrid work model.
- Workplace engagement software such as Seatti is worthwhile to improve transparency in hybrid companies.
Cultural challenge: Productivity in the office = office presence?
In many companies, the Equating office presence with productivity Deeply rooted — after all, the motto for a long time was: Whoever is physically in the office also works effectively. But this way of thinking is now outdated and can limit the flexibility and personal responsibility of employees. The pandemic and the increased use of home offices have shown that productive work is also possible regardless of office presence. Productivity is measured by results and not by location.
To break this outdated way of thinking, you need a A culture of trust and focus on results. Managers should focus less on physical presence and more on individual workload and achieving goals. This not only strengthens commitment, but also promotes the team's personal responsibility and motivation. One approach could be clear performance indicators and to give employees the freedom to fulfill them in the way that works best for them — whether in the office or remotely.
Ultimately, change requires a open and transparent communication about the expectations and needs of both sides. A flexible approach to office presence can significantly improve the work environment while maintaining — or even increasing — productivity.
Key strategies to increase productivity
To the cultural transformation To achieve this successfully, it is important that you focus on clear communication right from the start. Because cultural change can only be successfully implemented if the expectations of management and the workforce are clear.
Here are a few things to keep in mind:
1. Clear guidelines and expectations
A fixed set of rules ensures clear structures and avoids Communication issues. The definition of Core working hours is an example of this: When everyone on the team is available at certain times, team interactions and hybrid meetings Organize and coordinate more easily.
Clear availability and response times also help to improve the flow of communication within the team. When everyone knows when to expect an answer, projects stay on track and ambiguities are minimized.
Even planning joint office days should be handled openly and transparently. Finally, mandatory Office quotas Not a good way to get your employees back to the office. Saying openly why you want to promote days together in the office increases acceptance of the changing model.
2. Use of technology and tools
Office productivity can also be increased with the right tools. Collaboration tools such as Slack, Microsoft Teams or even Seatti enable quick and easy communication, even in hybrid teams. At the same time, project management tools such as Asana, Trello or ClickUp facilitate project distribution, responsibilities and progress in cross-departmental tasks. These tools make it easy for you to prioritize tasks, meet deadlines, and collaborate efficiently.
Workplace engagement software also helps you to carry out the transition model more successfully. Software like Seatti can help you:
- Get notifications when your team or favorite colleagues will be there.
- See at a glance who is in the office and which events are taking place.
- Make arrangements for events or lunches together.
- Plan team meetings and cross-departmental office days.
3. Promoting team culture and commitment
A strong team spirit contributes significantly to productivity. Regular team meetings, whether virtual or in person, strengthen the sense of community and create space for feedback and exchange. Virtual coffee breaks or digital lunch breaks also offer informal opportunities to exchange ideas on professional topics. These measures promote a positive corporate culture, which increases motivation and commitment.
Even regular Team events demonstrably promote employee loyalty and ensure that motivation within your team remains high.
4. Flexible work organization
For many employees, flexibility is an important aspect of greater well-being and productivity at work. Flexible working hours within fixed core hours make it possible to take personal work rhythms into account and Work-life balance to improve. Helping to balance professional and private obligations increases satisfaction and reduces stress. Flexibility in everyday working life can thus make a significant contribution to increasing productivity in the office.
Increase productivity — with more collaboration in the office
In order to specifically increase productivity in the office, Seatti ensures that isolated team silos are broken down and collaboration is promoted. With our in-office engagement module, you support a stronger presence in the office, which enabled our customers to increase their attendance rate by 32% on average.
The Meetup dashboard helps your employees work more productively by showing them who is in the office on which days with one click. This allows them to plan their day better and know in advance what colleagues are working on, which makes collaboration and project coordination much easier.
The team booking function also allows you to organize regular team days where everyone can work productively on joint projects — simply and directly via MS Teams.
