The Covid-19 pandemic has fundamentally changed the way we work. More and more companies are turning to hybrid work, in which employees work both in the office and from home. This new way of working has both advantages and challenges. These can be easily managed through simple rules and structures.
The most important things in brief
- Rules are important in a hybrid work environment. Not as a control function, but for better organization and cooperation within the company.
- Clear agreements regarding working hours or availability in the home office set clear limits & respect the privacy of employees.
- In order to improve the communication and organization of the hybrid office, booking software is suitable as a central administration tool.
Hybrid work: Why are rules important?
To ensure that all employees equally in hybrid working model There must be rules to pick up. These do not have to be strict guidelines, but approximate guidelines that employees and managers can use as a guide. This gives employees security, structure and helps to organize communication and collaboration.
Clear agreements
One of the most important rules when hybrid work is the establishment of clear agreements and rules. This includes the definition of core working hours, the general company policy regarding presence in the office or availability in the home office. These rules should be understood and complied with by all parties involved to ensure smooth cooperation.
Create structures
There should also be clear rules regarding technical equipment. Central organizational tools for project management, such as SharePoint, should be used to document files. In a hybrid work environment, the rule should apply here to store all important documents in shared folders.
In addition, a chat and communication program such as Microsoft Teams forms the basis of all communication in the company. Team-specific chat groups are a good way to quickly clarify issues. But this also promotes informal exchange among employees.
In order to provide hybrid work with additional rules, a Workstation booking software when organizing and managing office space. Here, employees can see exactly how many workstations are currently available and who will be coming to the office. In this way, collaboration within the company can be promoted.
Communication and collaboration
Successful implementation of hybrid working depends primarily on good communication and cooperation off. Employees who work from home should be in regular contact with their colleagues and supervisors. This can be done via email, chat, or hybrid meetings take place.
In a hybrid environment, it is primarily about involving all employees. Clear rules for meetings, but also for the preparation and follow-up of these, ensure that meetings and tasks are communicated transparently. It is important that everyone involved knows what is currently happening in the company and what tasks need to be completed.
Flexibility and trust
Another important element of hybrid working is flexibility. Employees should be able to determine their own working hours and locations as long as they complete their tasks and fulfill their responsibilities to the company. It's important that supervisors trust their employees and give them the freedom to do their jobs in the best way possible.
Technical equipment
Another important element of hybrid working is the technical equipment. Employees who work from home need a good Internet connection and the right technology to do their jobs successfully. Companies should ensure that their employees have the necessary technology and support to be able to do their work from home.
Regular meetings
Another important element of hybrid working is holding regular meetings and maintaining teamwork. These meetings should take place online as well as in the office. This enables everyone involved to keep up to date and coordinate their work together. It is important that all meetings are well planned and prepared to ensure that they are effective.
Work-life balance
Another important element of hybrid working is maintaining a healthy work-life balance. Employees should be able to balance their work and private lives. Companies should encourage their employees to take breaks and take time for their families and leisure activities. This can help reduce stress and increase employee motivation and productivity.
This also includes respecting clear limits. By clearly communicating fixed working hours or accepting the status by teams, it is possible to show when employees are available.
Introduce hybrid work quickly & easily with Seatti
For hybrid work to be truly successful, a Deks sharing software like Seatti as an organizational tool. With Seatti, you can equip hybrid work with the right technical set-up and organize it better. This helps to establish clear rules for the new working model.
Thanks to seamless integration with Microsoft 365 Can employees work in their usual working environment and do not need any additional tools for Workplace booking. The entire system is intuitive and particularly tailored to the needs of companies and can be scaled company-wide even after a pilot phase.
To improve communication and collaboration, you can use integrated Site overview Everyone in the company can see who is in the office or working from home and when. This increases social interaction and promotes hybrid teamwork.
