The switching model between home office and office is usually implemented through desk sharing. The concept describes that employees can work more flexibly and no longer have a permanent job in the office. Instead, several employees share a desk on different days. This provides you with numerous benefits as a company and for your employees.
Key facts
- The concept describes that employees in the company no longer have a personal workplace, but that several colleagues share a desk.
- This gives employees more flexibility & you, as a company, the opportunity to redesign or reduce your office space.
- With the desk sharing ratio, companies can measure how many employees share a workplace.
- Software simplifies the implementation of the model & everyday work by not only making desks and other resources bookable, but also determining success factors based on anonymized booking data.
What is desk sharing?
In train hybrid work Desk sharing has become established. The principle is simple: Instead of fixed workstations, several employees use flexible desks. In this way, the workplace becomes a resource that can be used as needed, and no employee has a personal desk, but uses a pool of available workstations.
This model increases flexibility and mobility for employees, makes home office tasks easier and improves Work-life balance. As more and more work is being done digitally, a fixed desk is often no longer absolutely necessary.
Importance of desk sharing for your company
The concept of desk sharing offers numerous advantages for your company. This includes:
- More efficient use of office space: Instead of having empty desks every day, resources are being used better. This is how you optimize your hybrid office sustainably.
- Savings potential: If several employees share a workplace, Optimize areas or ideally Reduce office costs.
- Interdepartmental exchange: Even though it is one of the challenges of hybrid work, there is also enormous potential here. Because it promotes cooperation and team communication by encouraging employees to change jobs regularly and thus come into contact with different colleagues.
- Flexibility: The model offers flexibility for both the company and employees. Depending on their tasks and preferences, employees can choose the right workplace for them.
- Agility: Desk sharing supports agile working methods. Hybrid teams can react more quickly to changes and adapt their working methods to new projects and tasks.
How can the concept be introduced?
Introducing desk sharing in your company requires careful planning and transparent communication. Here are a few steps that may help you:
- Needs analysis: Verification of eligibility for corporate culture and wise.
- planning: Plan implementation carefully, consider employee needs and office space.
- Communication: Early and transparent information about the implementation.
- Software selection: Choose a user-friendly Desk sharing software.
- Test phase: Start with a pilot phase to test the concept.
- training: Train and support employees for the new system.
- Evaluation and adjustment: Regular review and adjustment based on feedback.
Die organizational introduction and cultural introduction Desk sharing can be a challenge, but with careful planning, open communication, and continuous adjustment, it can be an asset for your company.
How can you tell that desk sharing works?
There are a few examples of the success of desk sharing. It depends, of course, on what goal you have set yourself internally for the new working model. This often involves two data-based factors that complement each other:
1. More employees in the office
Analyzing booking data is the first step to making success truly measurable. This does not depend on the personal bookings of each individual employee. Rather, anonymous data provides the basis for assessment. Because based on this same data, you can see how many employees back to the office Come and how your office is being used.
For example, companies that introduced Seatti as desk sharing software brought an average of 32% more employees back to the office naturally and without a company agreement.
2. Number of employees per workplace
To measure the success of desk sharing, it is important to analyze booking data. The desk sharing ratio provides information on how many employees share a workplace. A good ratio varies depending on company size and office space.
A ratio of 1:1 means that every employee has their own desk. A ratio of 2:1 would mean that two employees share a desk. The higher this factor is, the less space you need. If you want to reduce office space, that can be an indicator of success.
Uses Seatti as a software solution for desk sharing
Seatti is the leading software solution for companies that not only want to successfully introduce desk sharing, but also want to bring their team closer together. Because Seatti goes beyond classic workplace booking software by using functions such as Meetup feature provides.
Here, your employees can see who will be in the office and when and coordinate with each other and spend time together in the office. Favourite colleagues can be added as favorites and Team bookings to collaborate in virtual team to increase.
And the best part: Thanks to seamless integration with MS Teams, your employees can make all these bookings and appointments in their familiar environment. IT departments are thus spared training and highly complex technical implementations, as all users & user groups are easily taken over by the Entra-ID.
